Personal Assistant & Administrator

Vacancy ID: 8457
Main Location: UAL - Various sites, London UK
Hours: 35
Contract: Fixed Term
Salary: £29,851 - £36,377 per annum
Closing date: September 2, 2022 10:55 pm

The role

We are seeking an outstanding, enthusiastic, and ambitious Personal Assistant and Administrator to provide high-quality and efficient dedicated support to the Director of the Decolonising Arts Institute.

The Decolonising Arts Institute is developing and managing new interdisciplinary collaborations and research-driven projects through partnerships across UAL and beyond.

The PA and Administrator will support the Director of the Institute in balancing the management of multiple large-scale projects with core Institute activity. This will include complex diary management, detailed minute-taking, drafting correspondence, report writing and most importantly establishing strong relationships internally and externally.

Based at the Decolonising Arts Institute and reporting to the Institute Manager, the post holder will work closely with Institute research fellows, associates, and project staff as well as across the wider UAL networks, Institute Management and Advisory Boards members, and external stakeholders and partners.

Key knowledge, skills and experience include:

  • An understanding of arts and education sectors
  • An understanding of issues around decolonisation and anti-racism
  • Experience with relationship building and project management
  • Having a solutions-orientated approach 
  • Competent system skills, including the Microsoft Office suite and in particular PowerPoint and Teams

Why choose us?

University of the Arts London is a vibrant world centre for innovation, drawing together six Colleges and three Institutes with international reputations in art, design, fashion, communication and performing arts.

Every position within the University plays an important part in shaping future creative professionals, and impacts on the future of so many creative industries. Expert management of the organisation is essential to ensuring that this continues and so will your contribution to the Decolonising Arts Institute.

The UAL Decolonising Arts Institute seeks to challenge colonial and imperial legacies and drive cultural, social and institutional change. We imagine the Institute as a decentred, disruptive, evolving and porous space.

Your Profile

We are looking for a dedicated, driven individual who is looking to use their strong organisational skills and experience including: time management; creative thinking, problem solving and multitasking to support the Institute Director and the Decolonising Arts Institute.

As the first point of contact for a wide range of enquiries for the Director and the Institute, you will have an understanding of the arts and education sector and of the issues around decolonisation and anti-racism.

You will have excellent attention to detail and IT skills as well as experience of diary and relationship management, minute taking and report writing. You will have excellent communications skills, be familiar with working with diverse groups of stakeholders, be committed to inclusive and accessible ways of working, and both confident and experienced as the first point of contact for a wide range of enquiries.

Your personal statement will need to address all the essential criteria in the person specification. Please make sure you provide evidence to demonstrate how you meet these criteria.

In addition to your personal statement, please use the following link to explore the work of the Decolonising Arts Institute on our website. Please write a short reflection (max 500 words) in response to the following question:

  • Choose one of our projects, publications or podcasts, tell us why it interests you and what you have learned from it?

https://www.arts.ac.uk/ual-decolonising-arts-institute

If you have any queries about this role, please contact Jaspreet Kaur, Resourcing Adviser via email RKEEstaffrecruitment@arts.ac.uk or 020 7514 9627.

UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn – a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.

Candidates are advised to submit applications early.

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